Workplace Fire Safety Tips: Your Guide To Protecting Lives + Assets

QUICK! Where are the fire extinguishers located in your place of work?

More importantly—if you had to use a fire extinguisher, would you know how?

Surprisingly, most people are not able to answer those questions. There's too much at risk to not have a transparent, compliant, and proactive workplace fire safety plan in place to save lives and protect business assets.

In this guide, you will learn:

  • How to prevent fires from starting with a Fire Hazard Assessment
  • What are the OSHA requirements for employee fire training
  • How to stay compliant with the latest training requirements
  • How to manage employee response to a fire in the workplace
Workplace Fire Safety

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We all like to think that we would feel prepared in an emergency at work, but the truth is that most employees in the United States are not trained to react appropriately in case of a fire.

There are over 70,000 severe workplace fires annually in the U.S., and over 85% of the resulting damage—whether to property, business assets, or people—is due to human behavior. That means workplace fires are preventable with a proactive fire safety plan.

With proper planning and training, you can empower your employees to quickly make the right decisions to prevent and respond to fires at work. By reviewing your company’s fire safety plan with each employee, you’re helping to save lives, protect valuable business assets, and prevent fire from taking it all away.

Everyone within an organization has certain responsibilities when it comes to fire safety

Everyone within an organization has certain responsibilities when it comes to fire safety

Learn the most important aspects of workplace fire safety so you can help protect your business and save lives. Learn More →

The Fire Hazard Assessment

Depending on the type of business and the facility it occupies, each company has different needs when it comes to fire safety equipment and fire preparedness.

While equipment such as fire sprinklers and emergency lights are standard for any public building, each business has unique requirements—not only for code compliance but for true safety. To ensure that your company’s property, business assets, and employees are completely protected with the necessary equipment, the first step in your workplace fire safety plan is to complete a fire hazard assessment.

What is a Fire Hazard Assessment?

A fire hazard assessment is an opportunity for fire protection professionals to walk through your facility and make specific recommendations about how you can better protect your business and your employees. Some fire protection companies will sell you the equipment you ask for. However, a genuinely effective fire protection strategy starts by looking for hazards. No recommendations should be provided until a professional has seen your building’s layout, occupancy, and special hazards.


The assessor first talks to the building owner, business owner, facility manager, or other decision-makers about the needs, concerns, and challenges relating to fire protection—does your company deal with any hazardous materials? Do you have any process control rooms, electrical control cabinets, IT/server rooms, or other special hazards that need a particular focus?


After talking through your business’s specific needs, the assessor completes a walkthrough of the facility to identify areas that are not up to code, inadequately protected areas, and any additional fire risks. 


Your business is presented with complete recommendations for upgrading or supplementing its fire protection equipment based on the assessor’s findings from the walkthrough. The proposals take into account current best practices and the specific needs of your building and business.

While fire protection equipment is critical to the safety of any building, fire causes the most damage as a result of human behavior. The following sections discuss how to train your employees to respond in case of a fire in the workplace.

OSHA Requirements for Employee Fire Training

Understanding OSHA Compliance

To most businesses, it is common knowledge that employers need to provide portable fire extinguishers, keep them accessible, maintain them so that they are fully charged and pressurized, and regularly inspect them, so they’re fully operable and compliant at all times. Many people miss that when extinguishers are provided in a workplace setting, OSHA requires employees to be trained once a year in their use.

OSHA requires employees to be trained once per year in fire extinguisher use.

Here are the OSHA guidelines that specify the need for employee fire extinguisher training:

  • 1910.157(G)(1) Where the employer has provided portable fire extinguishers for employee use in the workplace, the employer shall also provide an educational program to familiarize employees with the general principles of fire extinguisher use and the hazards involved with incipient stage fire fighting.
  • 1910.157(G)(2) The employer shall provide the education required in paragraph (G)(1) of this section upon initial employment and at least annually thereafter.

Frequently Asked Question

Q: What if I tell my employees not to use fire extinguishers?

A: Sorry, but that's not really your choice...

Most business owners understand that they must have fire extinguishers in the building legally. But many companies create policies forbidding the use of those extinguishers for their employees, figuring that the company evacuation plan is enough. Unfortunately for them, those policies will never hold up. If an employee chooses to discharge an extinguisher in the face of a fire, it is her choice to defend herself—not the company. The lives of your employees are worth more than a policy. Empower your employees to make their own decision whether to fight the fire or to get themselves out.

Have more questions about fire extinguishers? Start here:

Educating vs. Training and Conditioning

For some reason, the word "training" has a negative connotation to many people. They equate it to training a pet and don't see it as something we should be doing for our employees. Instead, many people prefer to implement "education and awareness" initiatives. However, there is a significant difference between education and training.

Education means providing information through instruction; training means conditioning our brains and bodies to react quickly by practicing the same thoughts and actions repeatedly.

Military personnel, professional athletes, police officers—they are trained in their jobs to keep themselves and their teammates safe. Similarly, our employees should not simply be educated about fire in the workplace; they should be trained to protect themselves.

How to Conduct a Fire Drill at Work: A Guide to Preparing Your Employees

How to Conduct a Fire Drill at Work: A Guide to Preparing Your Employees

Every employee needs to be empowered with the right information and training to protect themselves and others. Learn More →

Responding to Fire in the Workplace

Here are the three most important things employees need to know about responding to fires in the workplace:

  1. If a fire starts at work, you are not required to attempt to put out the fire—even if there is a fire extinguisher nearby.
  2. If you see an incipient-stage fire at work, you should quickly make the decision to fight—discharge an extinguisher toward the fire—or flight—pull the building fire alarm and get out of the building. Whichever you choose, execute your plan quickly.
  3. Many employees' first reaction in a fire is to call for a boss or authority figure. Employees need to be trained to react quickly, not to wait for instruction. Quick action saves lives and property.

In Closing...

Remember, the best way to prevent fires that cause damage to lives and property is to change human behavior. We can install the most advanced fire protection equipment available, but our first line of defense is always our behavior. Empower yourself and your employees to make the right decision.

Trust Impact Fire to help you find the right workplace fire protection and life safety plan

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